AI Email Writing — 5 Ready Prompts for Office Emails

Most job seekers and new employees lose marks not on work, but on words. A weak email to a boss or HR can undo a week of good effort. AI email writing fixes this in one minute — you describe the situation roughly, and ChatGPT writes a clean, polite draft.

You do not need perfect English. Write your rough lines in Hindi, Marathi or simple English. The AI handles the polish.

1. Leave application: "Write a polite leave application to my manager for 2 days, 12-13 October, for a family function. Keep it short and formal."

2. Follow-up after interview: "Write a short follow-up email after a job interview for the post of accounts assistant. Thank them and ask about next steps."

3. Apology for delay: "Write an email apologising for submitting a report one day late. Give a brief reason and promise the new time."

4. Meeting request: "Write an email requesting a 15-minute meeting with my team lead to discuss my role in the new project."

5. Resignation draft: "Write a respectful resignation email with 30 days notice. Keep the tone positive and thank the company."

Never send the AI draft as-is. Read it once, change the names and dates, and add one line in your own words. That keeps your emails human.

Want to practise this and 29 more real exercises? The Free 30-Day Job Guide on this site starts with exactly this skill.